Overview
Timesheet Administrator
As an administrator within the timesheet team you are to assist the business manager in the effective and efficient processing of timesheets and associated job closure and updates within our IT system; ensuring costs, asset information and job times are accurate. These are submitted electronically on a daily basis via our iPads from our mobile engineering workforce using our work management and scheduling software. You are to ensure that you prioritise and deliver a consistently high standard in the quality and accuracy of the work undertaken and that the BTU timesheet team remains efficient and effective and to contribute where possible to continuous performance improvement in all areas at all times.
Timesheet Administrator duties include:
* Processing timesheets – checking time and/or monetary claims are accurate
* Producing productivity reports – based on the claims processed; this information is then collated and presented for director review via an excel reporting template
* Updating CAFM System ServicePro – updating and amending job history details in our system
* Asset collection – updating asset details within our system and planning tools
* Updating document portal – ensuring information and evidence of works is uploaded for clients in a timely manner
* Liaising with our mobile engineering workforce to collect or confirm information
* Supporting BTU and its managers to deliver on targets and strategic change or as otherwise directed by management and in support of the team
KEY SKILLS REQUIRED:
* Experienced in Word, Excel and Outlook
* Experienced at using bespoke software systems, running reports and data.
* Strong verbal and written communication
* Ability to work as part of a team and on their own.
* Strong time management skills and able to priorities workload within a busy office environment.
* High level of accuracy and attention to detail
